Most businesses replace computers when they fail or become unbearably slow. That approach makes costs unpredictable and leaves people working on aging, sometimes unsupported, hardware. A simple replacement plan fixes both problems.
Know what you have
Start with an inventory: each device's model, purchase date, warranty expiration, operating system, and assigned user. Device management tools such as Microsoft Intune can collect much of this automatically.
Choose a replacement cycle
Many businesses plan to replace laptops every three to five years. Heavier workloads, frequent travel, or demanding software may justify a shorter cycle. Aligning the cycle with warranty length avoids paying for out-of-warranty repairs.
Watch operating system support
Hardware that can't run a supported operating system becomes a security risk. Windows 10 reached its end of support in October 2025, and computers that can't upgrade to Windows 11 need to be replaced or covered by Microsoft's paid Extended Security Updates while you plan their replacement.
Standardize models
Choosing a small number of business-grade models for different roles simplifies support, spare parts, and setup. Business lines also tend to offer longer warranties and more consistent availability.
Spread the cost
Replacing a portion of your fleet each year, rather than everything at once, smooths spending and keeps the average age of your equipment steady.
Retire old devices properly
Before reassigning, selling, or recycling a computer, securely remove company data and remove it from your management and security tools.
Founder of Albano Tech, providing managed IT, Microsoft 365, and cybersecurity services to businesses in Delaware, Maryland, and the Philadelphia region. More about Zach.
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Albano Tech provides Computer Procurement & Deployment for businesses in Delaware, Maryland, and the Philadelphia region.